Social programs and networking
Whether you want a city tour, a museum visit or an evening reception, we find suitable venues and suppliers, plan bookings and transfers and support the event on site. We account for the budget, group size and main program schedule.
How we support you
Gala & dinner events
Excursions & tours
Green event options
Networking lounges & formats
Culture & social program
Participant communication
Social programs for meetings and conferences
A social program gives participants time to talk outside the lectures. City tours, museum visits or a shared evening reception are suitable examples.
We suggest options and coordinate locations, capacity and time slots with the main program. We then coordinate bookings, suppliers and on-site support.
Time for conversations outside the scientific program
A suitable social program gives participants additional opportunities to meet and discuss their work.
Conversations outside the talk program
Social programs support informal discussion and personal meetings on equal terms.
Reflect the event topic in the social program
An exhibition, tour or suitable venue can illustrate and complement the specialist topic.
Engage different audiences
Tours, excursions and open meeting points appeal to different interests and create time for conversations.
A suitable place for breaks and conversations
Location, facilities and scheduling determine whether participants want to use breaks and the evening program.
Accessibility and catering requirements
Requirements for accessibility, catering and other social or environmental aspects are agreed with service providers.
Plan and support social programs
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Selection and advice
The right social program
We advise on get-togethers, cultural activities and excursions. The audience, schedule and character of the event determine the appropriate format. -
Planning and coordination
Coordinate service providers and dates
We request quotations, book venues and coordinate speakers and service providers. We also track parallel program items and shuttle schedules. -
On-site support
Personal, multilingual support
Our team supports the social program on site and remains available during the event. Support is available in German, English and other languages if needed. -
Culture and conversation
Formats suited to the event
We adapt tours, stage programs and moderated networking to your event’s topic and tone. We develop a new concept or work with existing partner formats. -
Sustainability and accessibility
Conserve resources and reduce barriers
We consider resource-conscious mobility, fair catering offers and program items with fewer access barriers from the planning stage. Together, we choose measures that can be implemented in practice. -
Invitations and information
Announce the social program
We create invitations, reminders and program information in your event’s design. If needed, we also design logos, digital flyers and content for event screens. -
On-site orientation
Signs and program overviews
We design signs, maps, flyers and program overviews to suit the venue and event design. This helps guests find rooms and program items. -
Booking and place management
Book social program items separately
Participants can book and pay for individual program items separately. Attendance lists, price tiers and available places are managed automatically.
Plan the arrangements for participants to meet
Locations, capacity, bookings, transfers, catering and communication are coordinated with the main program and available time slots.
Occasion and capacity
Audience, location, time slots and available places determine the appropriate format.
Booking and communication
Registration, extras, transfers and information are linked to the main program.
Coordinate delivery
Catering, routes, contact people and transitions are coordinated on the event day.