On-site and hybrid conference delivery

Check, distribute and remotely start presentations

Speakers upload their final presentation alongside their contribution. The automatic slide check verifies display on the room's presentation system and provides previews and information on formatting, animations and embedded media. Outstanding issues can be resolved before the talk.

Files are automatically transferred to the assigned room laptops. Room staff or the technical production team start the prepared talk remotely, directly from the program, control slides and provide support with the digital laser pointer. Speakers can begin immediately, without lengthy file changes on stage.

Prepared slideshows can be started during breaks, with the program, upcoming sessions, highlights, travel information, exhibitors and plenary talks. Production control can manage room displays and presentations centrally and support the on-site team.

Explore room control and the session chair program

Room equipment, displays and announcements

Our team coordinates speakers, production control and room equipment using the conference program. Stage information panels show the current session and related information. Lighting control is adapted to the agreed stage schedule.

Automatic slideshows show the program, upcoming sessions, highlights, travel information, exhibitors and plenary talks. The designated content appears on room displays and information screens.

Prepared audio announcements in break and exhibition areas announce upcoming sessions. We agree the content, speakers and times with you and the venue.

Explore displays and slideshows with real slide examples

Automatic presentation delivery, remote start and the session chair program

E-paper signs at room entrances

E-paper room signs show the room, current session and upcoming program items. Speakers, session chairs and the next session's start time are visible at the entrance.

We plan locations and prepare displays to suit your conference program. Room signs complement information on room displays and in the web app.

Our services on the conference day

We set up presentation computers, projection, sound and broadcasting. Final presentation files are checked in advance, automatically transferred to the correct room laptop and started from production control. Room staff and session chairs receive the current program; check-in, information displays and technical support complement on-site operations.

The MSE 2026 room team prepares a talk together

Talk preparation with the room team at MSE 2026

01Planning and checks

Before the conference

Prepare the program, room team and session chairs

We coordinate room allocation, breaks, discussions and transitions with you and the speakers. Tasks, times, responsibilities and technical requirements are clarified in advance.

Room teams receive their instructions and tasks; session chairs receive their program with contributions, speakers, abstracts and an overview of timings.

Related service Team and volunteer management

Deliver, set up and test technology

We plan equipment to suit the rooms and program, deliver preconfigured technology and set up presentation laptops, projection, audio, lighting, broadcasts and control positions.

Before admission, we test connections, microphones, media and handovers. Speakers and room teams receive an introduction if needed.

Check final presentations in advance

Speakers upload their final file to their own contribution. The automatic slide check checks its display on the room’s presentation system: formatting, animations, transitions and embedded video or audio files.

Previews and check notes help resolve open points before the appearance.

Related service Abstract submission

Talk and audience in the MSE 2026 auditorium with projection and stage displays

Scientific program and room technology at MSE 2026

02Room operations and production control

During the program

Distribute presentations automatically and start them remotely

The final file is automatically transferred and synchronized to the assigned room laptop. The room team or technical control starts the talk directly from the program and controls slides remotely.

The digital laser pointer and transition from the break slideshow support the appearance. The presentation is open when the talk begins; lengthy file changes are avoided.

Support audio, lighting and parallel livestreams

Our team supports microphones, projection, stage lighting and online output. Several rooms can be broadcast simultaneously; camera video, presentation and audio are combined in technical control.

On-stage information panels add session and talk information. We support requests to speak on site and online and coordinate the agreed recordings.

Related service Streaming and on-demand

Display the program and building orientation

Automatic slideshows show the program, upcoming sessions, highlights, travel information, exhibitors and plenary talks. E-paper door displays provide information directly at the room entrance; room and building maps are available in the web app.

Prepared audio announcements announce the next sessions in break and exhibition areas. We agree content, locations and times with you and the venue.

Support arrivals, posters and the exhibition

The team supports reception, self check-in, name badges and booked vouchers/tokens. Personal codes and stored bookings connect registration with on-site distribution.

Digital and printed posters, enabled poster voting and exhibitor profiles complement the talk program. Participants find favorites, My day, reminders and room maps in the conference app.

Related service Conference website and web app

Coordinate technical control, service providers and technical support

Technical control monitors rooms, devices, presentations and broadcast signals and supports room teams remotely. Depending on the assignment, we work with your team or our own specialist staff. Designated contact people coordinate with the venue, caterer and other service providers.

A dedicated email inbox brings inquiries together. We keep agreed replacement equipment available and respond to disruptions. Online participants also receive telephone support for joining or broadcast problems.

Participants talking at a scientific conference

Scientific discussion beyond the talk

03Media and handover

After the conference

Provide recordings and dismantle technology

We edit the agreed recordings and provide approved talks as on-demand content or hand the media to the organizers in an organized form. Personal notes and saved contributions help participants with follow-up.

The team dismantles the technology and hands over open records and the agreed documentation.