Arrive and check yourself in
Participants check themselves in at QR code stations and collect their name badge and booked vouchers/tokens. This reduces the reception workload and gives your team more time to help guests with questions.
Check in with your personal code
The personal check-in code is available in the participant email, booking portal and web app. At the terminal, participants hold it in front of the camera on their smartphone or on paper.
The system checks the booking, ticket validity and payment status before issuing items. It then prints the name badge or ticket and the designated vouchers/tokens.
Clear instructions, confirmations and help messages guide the process in German and English.
From smartphone to name badge
Mara Becker
In-person attendance
Hold your code
in front of the camera.
The personal code is available by email, in the booking portal and in the web app.
Booking, ticket validity and payment status are checked before printing.
The name badge is printed; booked vouchers/tokens can be printed at the same time.
Alternatively, a separate central station issues vouchers/tokens. This speeds up check-in; items already issued are not printed again.
Animated feature illustration with fictional data and an example code that cannot be scanned. Nothing is checked in or printed.
Print and issue name badges on site
The name badge is printed after successful check-in. We select badge holders and lanyards to suit your event and have them ready at reception. Our team helps with distribution and printing queries.
Vouchers/tokens for booked services
Vouchers/tokens are issued according to each booking, for example for lunch or other additional services.
Print at check-in or issue centrally
The check-in station can print vouchers/tokens together with the name badge. Alternatively, they can be issued at a separate central station, where participants scan their name badge to receive their vouchers/tokens. This makes check-in itself even faster.
Track distribution
The system records printing and distribution and prevents repeated collection. The counter team handles outstanding questions or printing problems.
Stations, equipment and reception staff
We plan stations and routes to suit the venue, participant numbers and expected arrival times. Tablets, scanners and printers for name badges and vouchers/tokens are prepared and tested before the event.
Your team does not have to process every arrival individually. Staff remain available, provide directions and help with outstanding bookings, payment queries or special requests.
We adapt name badges, lanyards and vouchers/tokens to your event. Booking data and distribution workflows are managed in the same system.
Check-in and reception services
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A name badge directly at reception
Digital check-in stations
Participants scan their QR code and print their own name badge. The system identifies outstanding payments or missing details. Our team handles these cases at a staffed station. -
Arrive and find your way
Personal welcome
Our team welcomes participants and answers questions about rooms, the program and bookings. A central information point provides guidance and directs special requests to the responsible person. -
Resolve bookings on site
Staffed registration
At reception, we check tickets, booking status and booked extras. Changes or missing documents are handled directly. This keeps check-in clear, including for special cases. -
Contact people for devices and rooms
Event-day technology
Our technical team supports presentations, audio, streaming and lighting. It coordinates with the venue and service providers and helps speakers when devices or access need last-minute adjustments. -
Provide scanners, printers and tablets
Check-in equipment
We provide check-in software, tablets, scanners and name badge printers. Voucher/token printers, counter equipment, monitors and queue management systems can be added if needed. The setup depends on the location and participant numbers. -
Organize distribution at the counter
Cloakroom and material distribution
Our team organizes the issue of cloakroom tokens, lanyards and other materials. Scanners and printers support allocation. The team resolves open records directly at the counter. -
Support speakers before their appearance
Speaker support
We welcome speakers, check presentations and explain the stage, microphone and workflow. Special requirements have a designated contact person available before and during the program item. -
Clearly mark rooms and routes
On-site signage
We create signs, room plans, program overviews and notices in the event’s design. Materials are placed at entrances and key junctions so guests can find rooms, the cloakroom and the information point without detours. -
Matched to the event’s design
Name badges and printed materials
We design and order name badges, lanyards, vouchers/tokens and other printed materials. Format and design follow your event. Before printing, we agree content and quantities with you.